Sometime back when DSCL Group approached us with an interest in our Audit Management Software, it provided us with a series of images on how things look on any given day, and then how things tend to look on the day of their audit. The Audit frenzy people get a lot of things entwined and it was definitely worth taking a look at their manual efforts.
But before that, I had to ask – “Why do Auitor’s get so crazy when we they have an audit?”Is it because they’re unprepared? Is it because they’ve missed something critical? Or is it just general nerves, like having the higher authority review your work right in front of you?
Having an automated Audit Management System helps to alleviate that crazy feeling, and gives you the peace of mind of knowing where everything is and who is responsible for what. Here are just some of the things the automated Audit Management System can do in preparation for an audit:
* Full Audit Trail
An auditor wants to see the lifecycle of a quality event. We’ve all had these events, and we’ve taken corrective action and gone through the process – the auditor just wants to check our work.smartAuditTrack has the ability to gather an entire record’s history – from detection to prevention. That way, you can give the auditor a comprehensive and quantitative analysis that shows the entire lifecycle of any Audit Observation.
* Audit Reports
There is nothing worse than scrambling through the data to find a report on your Corrective and Preventive Action’s or Non-conformances. The data is probably there, but if you don’t have a report ready, it’s meaningless. Having a centralized reporting tool with Report presentation on the critical data points is an important feature of smartAuditTrack, and can really help during an audit. As auditors ask for Report data, you can pull from the Reports as you need to, without having to pore through the data.
* “There’s a Process for That, and We’re Trained”
All automated Audit Management systems need a Document Control and Training system. It’s one of the first things people implement when they get a solution, and there’s a reason. If you document your processes, and train your employees on it, then you can lay the foundation for better Quality. Having a centralized and controlled location for your records is a great way to demonstrate you are a process-oriented organization, and having integrated training records shows you have a knowledgeable staff.